Training & Recruitment Officer

[Sơn Tùng Trần]

1. Position Purpose
· Responsible for delivering all facets of recruiting successfully throughout the organization.
· Assist HRM to identify the staff training, planning and development needs, organizing and overseeing appropriate training.

2. Task Management
2.1 Recruitment
a. Primary Objectives

• Develop and execute recruiting plans
• Network through industry contacts, association memberships, trade groups and employees
• Coordinate and implement college recruiting initiatives.
• Administrative duties and recordkeeping.

b. Develop and Execute Recruiting Plans

• Lead the creation of a recruiting and interviewing plan for each open position.
• Efficiently and effectively fill open positions.
• Conduct regular follow-up with relevant levels to determine the effectiveness of recruiting plans and implementation.
• Develop a pool of qualified candidates in advance of need.
• Research and recommend new sources for active and passive candidate recruiting.

· Maintain a database for each and every skill, keep track of the candidates for future follow ups

• Build networks to find qualified passive candidates.
• Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues.
• Utilize the Internet for recruitment.

- Post positions to appropriate Internet sources.
- Improve the company website recruiting page to assist in recruiting if an
- Research new ways of using the Internet for recruitment.

c. Network through Industry Contacts, Association Memberships, Trade Groups and Employees

• Locate and document where to find ideal candidates.
• Aid public relations in establishing a recognizable “employer of choice” reputation for the company, both internally and externally.
• Communicate with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads.
• Create contacts within industry.
• Attend local professional meetings and membership development meetings if any.
• Maintain regular contact with possible future candidates.

2.2. Training and development

• Assist HRM in Identifying training and development needs within an organization through job analysis, appraisal schemes and regular consultation with line managers and human resources departments;
• Designing and expanding training and development programmes based on both the organisation's and the individual's needs;
• Working in a team to produce programmes that are satisfactory to all relevant parties in an organisation, such as line managers, accountants and senior managers at board level;
• Developing effective induction programmes;
• Conducting appraisals;
• Producing training materials for in-house courses;
• Managing the delivery of training and development programmes.
• Monitoring and reviewing the progress of trainees through questionnaires and discussions with managers;
• Ensuring that statutory training requirements are met;
• Evaluating training and development programmes;
• Amending and revising programmes as necessary, in order to adapt to changes occurring in the work environment;
• Support line managers and trainers to solve specific training problems, either on a one-to-one basis or in groups;
• Keeping up to date with developments in training by reading relevant journals

3. Employee relations
- To ensure all employment policies/ processes are readily accessible, communicated and understood by employees.
- To ensure that the grievance handling and disciplinary processing are carried out in line with the company’s policies and Labour code and legal requirements.
- Be responsible for conducting job satisfaction surveys regularly, report on the result and recommend remediate action when necessary.
- Assist and conduct exit interview to identify problems and propose solutions to prevent job leaving due to dissatisfaction.
- Coordinate with related department to apply the work permit, visa, and residence card for Expatriates
- Cooperate with related department to produce Employee of the Month Program, recognition and reward program of each month.
- Update the handbook/working regulation to ensure that the workforce is aware of company’s policies
- Be in charge of preparing weekly/ monthly manpower report, Resignation report, exist interview report and others as per requested.
- Monitor an employee activity schedule to organize collective activities for employees.
- Strengthen employee relations at all levels of company via intensive activities events

C/ Job Specification (Knowledge, Qualification, Skills and Experience)
Knowledge

• Human resources management or Business Administration Management or equivalent
• Public relation
• Recruitment methodologies
• Knowledge of labor laws / Labor code
• ISO / BMS

Qualifications
· University diploma, major in Business Administration Management or HRM.
Skills/ Kỹ năng

• Organizing & Planning skills Time management
• Analytical skills
• Problem resolution / Problem solving skills
• Data gathering and analyzing for decision making
• Conflict Management Risk taking
• People management
• Coaching
• Negotiation skill
• Sales skills Presentation skills
• Listening & questioning skills
• Interpersonal skills
• Computer / Internet skills

Ability/ Khả năng

• Self-apply or adapt knowledge, skills and techniques into work to complete tasks
• Self-improved knowledge, skills and techniques to fulfil
• Collaboration
• Professional and personal development
• Initiative
• Able to train the others to improve their knowledge and skills

Experience (if any)
· Minimum 2 years experience in the similar field.
· Others: Patience, follow up & “never give up” attitude

Please send your CV by in English
Email: tungt@strategicmarine.com
Phone:0945435430 / 0254.3615226 (Mr. Tung)

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