Job application sent to: Recruitment@ssit.com.vn
1. Personal & Executive Assistant
The incumbent will reports to: General Director (GD) / Deputy General Director (DGD)
PURPOSE
2. Senior Reporting Officer
The incumbent will report to Finance Director
PURPOSE
SP-SSA International Container Services Joint Venture Company
Phuoc Loc Hamlet, Phuoc Hoa Commune, Tan Thanh District, Ba Ria Vung Tau.
1. Personal & Executive Assistant
The incumbent will reports to: General Director (GD) / Deputy General Director (DGD)
PURPOSE
- Provides high level secretarial and administrative assistance to GD and/or DGD including board activities, visitors, correspondence, appointments, travel and other types of activities.
- Assists, coordinates on special projects which are highly complex and involves creation and oversight of multifaceted teams.
- Completes a broad variety of administrative tasks for the GD/DGD including: managing an extremely active calendar of appointments; completing expense reports and posting to the internal system; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Prepares/Drafts presentation slides, reports, analyses for meetings or other documents i.e. MC materials, minutes of meeting, notices, acknowledgement letters, … etc as required.
- Interprets in meetings and translates documents (English and Vietnamese)
- Arranges programs, events or conferences for the GD/DGD by procuring facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Acts as a custodian of GD/DGD documents and records.
- Directs preparation and filing of relevant legal documents including responsibility for providing legal documents requested by shareholders.
- Contacts embassies, ministries for visas, appointments and other government related contact work.
- Manages a variety of special projects for the GD/DGD, some of which may have organizational impact.
- Supports external-affair-related activities when applicable
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Works closely with Admin team to support GD/DGD for any relevant administrative works.
- Other tasks assigned by the GD/DGD from time to time.
- University degree is required
- Requires a minimum of 5 years of progressively more responsible secretarial work experience, preferably working for top level executives. Previous office management experience is preferred.
- A high level of understanding of office procedures is essential.
- A general understanding of basic accounting principles is essential.
- A general understanding of basic business practices is essential.
- Having excellent knowledge of English grammar, spelling and punctuation and basic math.
- Having basic organizational and planning skills, so that work flow is managed efficiently and accurately.
- Having a high level of proficiency in the use of MS Office, including Word, Excel, Power Point and other related applications.
- Having excellent communications skills, both verbal and written.
- Having excellent interpersonal skills, with the ability to interact with all levels of co-workers and individuals.
- Able to handle matters of company business with confidentiality and integrity.
- Able to be multi tasker
- Well-organised, independent, timely & pro-active in carrying out duties.
- Must be able to exercise sound business judgment in order to establish priorities
2. Senior Reporting Officer
The incumbent will report to Finance Director
PURPOSE
- To drive the development of a management reporting framework and deliver timely reporting to stakeholders incl. MC, Lenders, State Bank of Vietnam, Senior Management and Head of Departments, in close cooperation with the Finance Director and CFO
- Assist in implementation of new ERP system, including structuring of data as well as defining standard reports and reporting schedule
- Deliver monthly, quarterly and annual reports to management as defined
- Deliver quarterly reports to the State Bank of Vietnam related to Overseas Bank Account balance and Loan status
- Assist in providing financial information on sudden and periodically basis as requested by the shareholders
- Assist in defining and publishing company dashboards as well as monitor KPI’s
- Own and maintain online solution for distributing reports
- Analyse and deliver recommendations to stakeholders
- Assist finance team in automating manual tasks, giving recommendations for process improvements
- Assist in developing sound cost controlling framework
- Assist in preparing financial presentation as required by Finance Director and CFO for Senior Management and MC Meeting
- Develop models as needed, e.g. forecasting and budgeting
- Work closely with procurement in analysing spend data
- Other ad-hoc finance needs
- University degree preferably in business administration, finance or data analytics. Exposure to management reporting and analytics is a requirement
- 5+ years of work experience in reporting or finance related field
- Must have good communications skills.
- Knowledge and experience implementing and working with business intelligence tools
- Out-of-the-box thinking
- Highly proficient in Microsoft Excel, VBA
- High level attention to detail
- Good analytical skills
- Experience with ERP implementation an advantage
- Fluency in oral and written English
SP-SSA International Container Services Joint Venture Company
Phuoc Loc Hamlet, Phuoc Hoa Commune, Tan Thanh District, Ba Ria Vung Tau.
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