PVTrans OFS is now looking for Office Assistant

[Oil Gas Vietnam]

PVTrans OilField Services is a professional provider of maritime transportation and services to the oil and gas industry in Viet Nam and abroad (FSO/FPSO, O&M...). We are now hiring Office Assistant to join our team as follows:

Specific Accountabilities:

• Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
• Proactively manage calendars and travel logistics for Operations Manager.
• Manage time and expense entry for assigned executives.
• Coordinate team meetings, activities and communications.
• Take minutes of meeting and maintain records for the operations and project team.
• Develop and maintain document control processes for the efficient management.
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents.
• Perform data-entry, recording, printing and filing duties.
• Undertake any ad-hoc admin projects/duties as required.
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
• Assist to check and verify staff claims and invoices for project team.
• Other duties and special projects as assigned.

Key Competencies preferred

• University graduated.
• Minimum of 3 years of related experience required
• Ability to handle sensitive situations and confidential information with discretion
• Experience managing individuals, projects and processes effectively
• Excellent verbal and written communication and presentation skills
• Ability to select and use the appropriate communication vehicle given the situation (e.g., face-to-face, email, voicemail, video conferencing)
• Ability to organize, prioritize, and accomplish multiple tasks with attention to detail
• Ability to handle multiple tasks simultaneously in a fast paced work environment, work well and remain composed in stressful situations

Salary: Competitive
Working location: HCM office Monday-Friday (8 hours/day)
Application Deadline: 05th October 2020
Send your resume to pvtransofs-recruitment@pvtrans.com or contact us at +84 254 357 6669 - Ext: 201

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